Assistant to the Executive Director
The California Indian Environmental Alliance (CIEA) is a well-established, small-sized nonprofit that maintains relationships with a multitude of California Native Tribes, Tribal organizations, non-governmental organizations and agencies across the state.
Our mission is "to protect and restore California Indian Peoples' cultural traditions, ancestral territories, means of subsistence, and environmental health." CIEA operates swiftly. Our Tribal partners expect the finest support and representation, and we work hard to exceed their expectations. We are looking for you to join us in supporting Tribal self-advocacy and environmental resiliency.
CIEA is seeking an Executive Assistant with experience and a background in environmental justice. Because our organization works with Tribes in California, those with experience working within Native American communities are preferred. You will be responsible for organizing the
day-to-day activities of our organization while assisting in operational functions in support of the Executive Director (ED). You will assist, oversee, and maintain records for project reporting and deadlines for all of CIEA staff program coordinators. We are looking for someone with 5–10 years of experience who will bring innovation and ideas to enhance our operations and swiftly adapt to a dynamic environment. California Tribal members and/or other Tribal people are highly encouraged to apply. Open until filled. We look forward to meeting you!
Qualifications:
A bachelor's degree in environmental sciences, political science, Native American Studies, social work, or a related field(s), or an equivalent combination of education and/or experience, is preferred.
2-5 years of experience in grant writing and/or grant management
Preferred candidates will have 3+ years of executive, personal assistant, or program experience.
Preferred candidates will have 2+ years of clerical/administrative experience, staff oversight and/or Human Resources experience.
Required knowledge, skills, and abilities include:
self-motivated, proactive, diplomatic, tactful, confident personality with the ability to be persistent when necessary.
Advanced knowledge of Microsoft Word, Microsoft Office, Microsoft Excel, Microsoft PowerPoint, Outlook, Google Drive, QuickBooks, Abode, and Zoom; Experience with HRIS and applicant tracking systems is strongly preferred.
must be extremely detail-oriented.
must operate well in a team environment, maintain a positive attitude, and be willing to work with all team members.
be able to perform job duties with little supervision.
ability to maintain a flexible working attitude while performing job duties under stressful conditions or dealing with complex communications
An excellent understanding of English, both written and verbal, is required.
excellent written and verbal communication skills.
ability to maintain confidential or sensitive information.
flexibility in scheduling, which may include working a limited number of nights and weekends
You must be a creative, high-energy, hands-on professional who can successfully multitask in a fast-paced environment and maintain excellent organizational skills.
Duties and Responsibilities:
Calendar management entails scheduling meetings, calls, and travel on a daily, monthly, and quarterly basis to align with both business and personal schedules.
Communicating with staff and assisting with project management
Managing and completing correspondence in coordination with the Executive Director
Reviewing contract agreements and staff reports
supports the HR team with additional duties and projects as needed.
Assists with receptionist duties and special projects as needed.
Support staff with project management needs.
Answer, screen, route, and initiate telephone calls and use appropriate telephone etiquette.
Prepare reports and/or special projects, which may include data collection from fellow employees, coordination, final copy preparation, distribution, etc.
responsible for filing active and inactive employee documents and files.
Support the ED in responding to phone messages in a courteous and professional
manner within 24 hours of receiving the call.
Become familiar with all CIEA daily functions in order to build them into project reports effectively and accurately.
Effectively coordinate a consistent, integrated, and comprehensive system of communications.
Other duties as assigned
Job Type: Full-time
Experience:
Executive Assistant: 3+ years (Preferred)
Human Resources: 2 years (Preferred)
Program Management: 3+ years (Preferred)
Salary: $28-$33 per hour, DEPENDENT ON EXPERIENCE.
Additional Compensation: Reimbursement for travel, hotel, and food based on state
scale as necessary.
Location: The primary work location is in El Cerrito, CA, with the possibility of some
remote work days each month.
Benefits: ARE NEGOTIABLE
Schedule: day shift, Monday through Friday, and some weekends (8-hour average
shifts, 36 to 40 hours per week)
This Job Is:
This is a good fit for applicants of all ages, including older job seekers and people with
disabilities, who are encouraged to apply. The position is open to applicants who do not
have a college diploma.
The job is open to applicants with gaps in their resume or who have been out of the
workforce for the past 6 months.
Opportunity for growth and advancement
To apply, please submit a cover letter, resume/CV, and a list of professional references (minimum of 3) to
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